Calliope PR Seeks Temporary Assistant for PROTOTYPE Festival (Dec/Jan)

Calliope PR is seeking a temporary assistant to provide box office and administrative support for the 2020 PROTOTYPE: Opera | Theatre | Now. The position requires hourly work from December 9, 2019-January 31, 2020, with mostly part-time requirements, except for January 9-19, during which the position is overtime both day and night. Interested candidates should send a short, introductory email and resume/CV to Sarah Baird Knight.

POSITION

Calliope PR, Temporary Assistant, PROTOTYPE Festival

PROJECT

PROTOTYPE: Opera/Theatre/Now

RESPONSIBILITIES

  • Manage press RSVPs from roughly 90 journalists to all Festival productions.

  • Correspond professionally and promptly with journalists.

  • Track all requests and confirmations in a master spreadsheet.

  • Liaise with box offices at partnering venues.

  • Liaise with allied publicists.

  • Send day-of confirmations to all press and box offices.

  • Communicate with Festival Marketing Director and Festival Photographer to acquire and house production photos and video from dress rehearsals.

  • Upload and manage materials in digital press room.

  • From January 9-19, greet and assist press at performances across multiple venues.

PROJECT TIMELINE

December 9-23; December 27-31; January 2-5: Part-time hours.
January 6-19: Overtime hours, roughly 9am-11pm.
January 20-31: Part-time hours.

QUALIFICATIONS

The Assistant must be highly motivated, supremely organized. attentive to detail, professional in correspondence with colleagues and members of the press, self-directed, flexible, and pleasant to work with. Ability to work swiftly and independently is a must. Box office or PR experience in theatre, opera, or music preferred. The Assistant must be proficient in Excel, Squarespace, Dropbox, and Drive.

PAY

December: $25/hour (part-time)
January: $2500 (retainer)

Sarah Knight